Privacy Policy

Eficode Oy (hereinafter “Eficode” or “we”) collects personal data in a number of ways when you visit our site or use our service. For example, you provide us with personal data when you register for an account or contact us by email or by web form. Eficode automatically receives and records data from your browser, including your IP address and cookies. The personal data collected is used for contact, billing, identification, authentication, service improvement and research. The lawful basis for processing your personal data is either the necessity due to the contractual relationship between us or the necessity for operating our business (i.e. our legitimate interest, e.g. for purposes of contacting you or for purposes of preventing or investigating malpractices of our site, services or products).



A cookie is a small amount of data that is sent to your browser from our servers and stored on your computer’s hard drive. Eficode uses cookies to access information when you sign in, store your preferences, and to keep you logged in. You can configure your browser to accept or reject these cookies. No personally identifiable statistics are gathered using cookies nor will they be shared with any outside companies without your permission.



Save for such vendors or agents working on our behalf for the purposes described in this Privacy Policy, Eficode does not sell, rent or share personal data with third parties without your prior consent. We may, however, disclose your personal data when we believe your use of our site or services violates our Service Agreement or when the disclosure of your personal data is appropriate to comply with all applicable laws, rules, and regulations to protect our or our users’ rights, as well as to protect our users from fraudulent, abusive, and unlawful use of our site. We also reserve the right to disclose your personal data as permitted or required by the applicable law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our website.

Eficode does not have any special legislative requirements to cooperate with authorities. Therefore, Eficode does not make confidential information available to authorities or any other external entity without a court order or unless specified above.

Eficode also retains the right to disclose your personal data to Eficode affiliated companies, which are companies belonging to the same group of companies with Eficode, when such disclosure is required for the provisions of services.

In cooperation together with subcontractors, Eficode will require the subcontractors to have similar and at least as comprehensive security policies as Eficode does. Such subcontractors act as data processors to your personal data and do not have the permission to process your data for any purposes except for the purposes of providing the agreed services. In such cases, Eficode remains the sole controller of the personal data transferred to its subcontractors. All confidential material will be stored in servers and premises managed by Eficode or its affiliated company or by the Customer in Customer- managed servers and premises.

Eficode may store your personal data in your region, in Scandinavia, in the United States or in any other country where Eficode or its affiliates maintain premises. We take appropriate steps to ensure that the personal data we collect under this Privacy Policy is processed according to the provisions of this Privacy Policy and the requirements of applicable law no matter where the data is stored. These steps include a variety of legal mechanisms, such as the use of personal data processing agreements incorporating the EU Commission Model Clauses.

In case of future mergers or acquisitions, the acquiring entity may, through universal succession, obtain access to your personal data.



Eficode ensures that all source code, files, and data that are stored by Eficode remain private and confidential. The Customer will ensure the security of the source code, files, and data that is stored in Customer-managed servers and premises. Due to the sensitive nature of source code, we take this very seriously and make it our primary concern for all customers.

Although Eficode owns the code, databases, and all rights to the Eficode application, you retain all rights to your data. When you use the messaging or file upload features of Eficode, the data you submit is retained on the servers of our third-party service provider. Eficode does not access or use this data for any purpose other than for providing the service, but you should be aware that these files are not encrypted and they could be disclosed in legal proceedings or investigations.



Eficode restricts access to personal information only to authorized personnel, contractors and agents who need to know that information in order to operate, develop or improve our service. These individuals are bound by confidentiality obligations and may be subject to discipline, including termination and criminal prosecution, if they fail to meet these obligations.

Even though the software has automated tests for every feature, for any problems concerning payments or billing, a warning email is sent to our administrators to quickly track down all the possible concerns. All traffic is encrypted using Secure Socket Layer technology (SSL) or other encrypted tunnels.

We retain personal data only for as long as it is required for the purposes stated in this Privacy Policy.



You have the right to access your personal data or to have any inaccurate data about you rectified or completed. You have the right to request the deletion of your personal data at any time and we have the obligation to delete your personal data if it is not our legitimate interest or our legal obligation to retain your personal data or some of it. Where the processing of personal data is based on our legitimate interest, you also have the right to object to such processing at any time by contacting us. Lastly, you have the right to lodge a complaint with a supervisory authority.



Eficode reserves the right to change this Privacy Policy from time to time in Eficode’s sole discretion and may or may not notify the data subjects of such changes. Therefore, we suggest that you check this Privacy Policy from time to time to make yourself aware of the possible changes.



You may send Eficode notices under or in connection with this Privacy Policy by email to